Employment


Email Resume and Cover Letter to Jgray@hsoyuma.com

 

Job Title: Volunteer Manager

Reports to:   Director of Operations

Summary: Employee is responsible for the recruitment of volunteers; coordination of training and service as volunteers; maintain records; maintain communication and coordination of volunteer activities at the shelter and at off-site events; be liaison to staff and volunteers.

Essential duties and responsibilities:

  • Responsible for the recruitment of volunteers through use of the website, print media, community calendars, public speaking, and or attendance at community meetings and events
  • Prepare for, schedule and administer volunteer orientations
  • Maintain volunteer data and hours in the Volgistics software program, report outcomes monthly to ED
  • Have thorough understanding and working knowledge of every volunteer program offered
  • Serve as liaison between volunteers and staff
  • Research effective volunteer recruitment and retention strategies
  • Supervise, direct and mentor the volunteers
  • Communicate regularly with volunteers via email and in person
  • Write and keep updated departmental Standard Operating Procedures (SOPs); agency guidelines; and volunteer handbooks
  • Develop and coordinate on going educational training for volunteers
  • Report monthly on department activities to the Executive Director
  • Demonstrate an advanced level of skill with regards to the Volunteer Manager job functions and duties
  • Order supplies for Volunteer Department
  • Promote HSOY in all aspects of the mission within the community
  • Qualifications:
  • Bachelor’s degree and/or the equivalent combination of education and experience
  • Able to quickly learn software that is specific to animal sheltering and volunteer relations
  • Strong computer skills with the ability to operate spreadsheets and word processing programs, to include proficiency in Excel
  • Close attention to detail
  • Ability to manage time and meet required deadlines
  • Ability to work with volunteers from a wide variety of backgrounds
  • Necessary Knowledge, Skills, and Abilities:
    • Must have excellent oral and written communication skills
    • Ability to maintain multiple records and databases
    • Ability to analyze data
    • Must be able to work independently
    • Ability to constantly teach volunteers and the public in a respectable manner
    • Ability to speak in front of large crowds of people and represent HSOY in a professional manner
  • Ability to provide constructive criticism while also offering beneficial information 

 

  • Physical Demands and Abilities:
  • Frequently required to stand, sit, walk, run, jump, bend, twist, balance, stoop, kneel, crouch or crawl; reach with hands and arms; talk or hear; taste or smell; use hands to handle, or feel objects, tools or controls. Frequently lift and/or move up to 50 pounds. Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to work in varying temperatures and climate change

Work Environment:

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to noxious odors, fumes or airborne particles; toxic or caustic chemicals. Exposure to animal diseases and in the presence of injured, vicious, or frightened animals and potentially volatile situations which can present risk of violence or injury. The noise level in the work environment is usually moderate to occasionally loud. 

 

 

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Job Title: Rescue Group Coordinator

Reports to:   Shelter Manager

Summary: The main responsibility of this position is the coordination of animals being transferred to private rescue groups to help ensure more animals find forever homes.

Essential duties and responsibilities:

  • Assist and organize the weekly photos of animals available for rescue also known as “the Glamour Shots”
  • Work directly and communicate with Shelter Manager and Foster Care Coordinator to find animals that are suited for rescue
  • Communicate directly with the individual rescue groups and ensure that HSOY and group stays in a good standing with each other
  • Organize rescue animals paperwork by maintaining a complete file of actions associated with the rescue animals and ensure accuracy and entering that information into shelter software program
  • Organize transport of animals to the individual rescues
  • Cooperate with the Foster Care Coordinator to ensure the surgery list is completed for animals entering into the rescue program
  • Cooperate with the Foster Care Coordinator to ensure that the animals that need grooming prior to surgery are complete
  • Ensure that volunteers stay engaged in the foster care program and cooperate with the Volunteer Manager to address any issues that may be of concern

 

Qualifications:

  • High School Diploma required; some college preferred.
  • Must be energetic and enthusiastic.
  • Computer literate with the ability to quickly learn software specific to animal shelters
  • Must have excellent oral and written communication skills
  • Ability and initiative, working with minimal supervision
  • Flexible with the ability to manage multiple tasks in a fast paced environment
  • Must be able to work independently, as well as, in a team environment
  • Ability to work with animals of unknown disposition and those who may exhibit medical and other problems, as well as, aggressive tendencies
  • Valid Driver License and be at least 23 years old to ensure insurance coverage

 

 

Physical Demands and Abilities:

  • Frequently required to stand, sit, walk, run, jump, bend, twist, balance, stoop, kneel, crouch or crawl; reach with hands and arms; talk or hear; taste or smell; use hands to handle, or feel objects, tools or controls.
  • Frequently lift and/or move up to 50 pounds.
  • Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Ability to work in varying temperatures and climate change
  • Ability to drive long distances

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to noxious odors, fumes or airborne particles; toxic or caustic chemicals. Exposure to animal diseases and in the presence of injured, vicious, or frightened animals and potentially volatile situations which can present risk of violence or injury. The noise level in the work environment is usually moderate to occasionally loud. 

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

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